Office Manager

Admin


Agency Overview

SCC is a creative and technology agency with a diverse list of clients across industries, channels and business models. At 120 humans, we're not necessarily a big agency, but we're not a small one, either. We are however, spirited, ambitious and determined to keep growing. We offer best-in-class benefits, growth opportunities and a chance to work with some of the most talented folks in the industry. We work hard. We play harder –whether it's behind the mic on the bandstand, or rolling around with our many four-legged friends in our dog-friendly office environment. If you love being creative, solving problems and want to collaborate with other humans who like doing the same, we may be your kind of place. If you like wearing a lot of hats, enabling success, efficiency and knowing you are making an impact every day, this might be the job for you.

Summary

SCC's Office Manager will oversee all aspects of SCC’s office operations. You will be the glue. The whatever, whenever, however go-to when the agency needs something––anything––to get things started and keep things rolling. You're making sure the agency is ready to go into battle every morning, from making sure there is coffee made, printers and copiers are stocked with paper, conference rooms are set up for business, the rooftop deck is ready for access (and the bar is stocked for our end-of-day celebrations). You will also be responsible for maintaining vendor relationships, managing internal projects and coordinating the back-end agency-wide operations.

Responsibilities

Manage facilities-related projects including maintenance requests, office supply inventory, furniture procurement, phone systems, etc.

Negotiate contracts and maintain relationships with external vendors and partners who provide building/office services including maintenance, delivery, security, IT/copy, grocery, supply, HVAC, internet (etc.) partners

Maintain vendor database and oversee vendors while in the office

Track and maintain facilities budget, inventory and annual costs.

Provide recommendations to partners when improvements/maintenance is required

Maintain SCC’s security and sound systems

Maintain office environment including but not limited to keeping conference rooms stocked, organized and highly functional, keeping bar and kitchen inventory updated and stocked and bathroom and supply room stocked.

Provide front desk coverage and back up support to administrative teams when needed

Maintain SCC equipment and troubleshoot minor issues with systems including polycoms and
conference room technology

Light maintenance of SCC facilities (ceiling tiles, light bulbs, air filters, etc.)

Organize and facilitate internal events, presentations, meetings, social hours, concerts, client visits, etc.

Provide office tours and building onboarding including overseeing/training any temporary administrative team members when internal team members are out of the office

Communicate effectively with internal team on agency needs and keep staff notified of building related issues as needed

Responsible for the day-to-day facilities operations of the office such as distributing building access keys, maintenance and housekeeping requests, etc.

Other projects/responsibilities as needed

On call contact for any building related emergencies

Requirements

You’re organized, with a meticulous eye for details

You are always thinking a step ahead, figuring out ways to make the office function even better

You are reliable and service oriented; passionate about providing the best service and environment to SCC’s employees and clients

You see no task as too big or too small, you believe the devil is in the details

Your friendly, engaging and a team player- a good communicator with solid interpersonal skills

You’ve done this before, in some capacity

You’re entrepreneurial, and not satisfied with operating at the status quo

Apply